Posted: 11-Jun-24
Location: Chicago, Illinois
Type: Full-time
Internal Number: JR26473
Job Description:
Serves as one of the senior staff members overseeing the day-to-day activities of management of export control compliance.
Works closely with URA Managers regarding the identification of awards that may require monitoring for export control purposes.
Reviews and advises on URA contracts which may have an export control requirement.
Screens foreign involvement in University activities.
Reviews international shipments and visa applications for compliance concerns.
Assists Principal Investigators (PI's) and other individuals involved in the conduct of research in obtaining an understanding of the compliance issues associated with the transfer of materials, restrictions of foreign nationals in labs, publication restrictions, etc.
Assesses whether export control licenses are required and secures necessary licenses from applicable federal agencies.
Provides leadership for the development and implementation of an effective export control compliance program to include compliance standards and procedures as required by law, oversight responsibilities and educational modules.
Conducts self-assessments and incorporates risk assessment measures to ensure the continued integrity of the export control compliance program.
Defines roles and responsibilities of the various constituents.
Prepares and conducts presentations and education programs for faculty and staff on export control and risks.
Leads initiatives to develop, implement and communicate strategies regarding relevant contracting, licensing of materials, and access issues.
Develops and administers export control training for faculty and staff and maintenance of training and informational resources related to export control on the URA website.
Provides expertise for faculty and administrators in order to maximize compliance with statutory and regulatory requirements, review and suggest improvements to administrative policies where appropriate.
Guides the implementation of compliance activities designated by the University's strategic plans. Monitors University compliance with regulations and laws.
Represents the University in regulatory proceedings before federal, state and local agencies. Prepares the University's position statements and responses to information requests.
Performs other related work as needed.
Preferred Qualifications
Education:
Master's degree.
Advanced degree (PhD, J.D.) or equivalent combination of training experience strongly preferred.
Experience:
Related experience working on research projects in an academic setting interpreting and applying US export laws, or experience in business, law, engineering or related discipline.
Experience in reviewing and interpreting federal export regulations, federal grants and contracts, and technical descriptions of research in an academic or other relevant setting.
Sound knowledge of laws and regulations such as the EAR, ITAR, and Patriot Act, and the OFAC sanctions programs to enable them to work with legal counsel and federal agencies regarding export, security, and travel-related matters.
Sufficient understanding of technology and the CCL and USML to work with investigators and technicians in making accurate technology classifications and licensing determinations.
Experience with communication of compliance policies to faculty and staff.
Experience with policy development, and developing and conducting education programs for faculty and research investigators in the area of international contracting and associated risks.
Experience working with multidisciplinary teams and diverse groups; independent worker, self-starter.
Experience in University Environment.
Technical Skills or Knowledge:
Strong computer skills including word processing, database management and spreadsheet skills.
Work with various sponsor electronic systems.
Preferred Competencies
Proactive, solution-oriented, possess exceptional verbal and written communication skills, project management, analytical, problem-solving, decision-making, attention to detail, and organizational skills.
Work independently with a high degree of initiative and maintain confidentiality.
Customer service is a high priority of the office and civility and professionalism.
Develop and manage interpersonal relationships.
Respond in a helpful and sensitive manner to questions and concerns of internal and external constituencies.
The position has direct contact with faculty and administrative staff at the University and utilizes close collaboration with all staff within the office of University Research Administration (URA).Â
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Manage detail-oriented workload, to work on multiple projects simultaneously, to organize and prioritize workload during high-pressure, high-volume workload periods and to manage stressful situations.
Exercise sound judgment, absolute discretion regarding confidential matters discretion, and tact.
Proven ability to bring a significant understanding of the issues of University sponsored projects contracting and/or compliance related fields.
Familiarity with federal contract concepts and federal laws and regulations as they pertain to academic research.
Comfortable with scientific concepts and terminology; able to understand the significance of various agreement terms in view of the nature of the materials/confidential information to be transferred and proposed research.
Some legal expertise.
Interpret sponsor guidelines and regulations to ensure accurate response.
Working Conditions
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Sit for 4 hours or more.
Use computers extensively for 4 hours or more.
Travel to various on-campus locations on a daily basis.
Use standard office equipment.
Present/represent the University of Chicago at national meetings.
Some travel.
Application Documents
Resume/CV (required)
Cover Letter (required)
References Contact Information (3)(required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.